The all new Declared Leadership Board is up and running! You can now clearly see who you have declared and who has been scratched. The board is located under the original Leadership Board on the Illinois Top Times website. (www.Illinoistoptimes.com)
This is the week you need to go in and declare your athletes. All athletes need to be declared by Sunday, March 22nd at 5:00pm. Please see our Meet Packet for instructions on declaring. We are very busy this week finalizing the meet. Please visit our Meet Packet or our FAQ pages, answers to any questions you may have should be on one of those 2 pages. Of course, if you can't find the answer please email or call us. Our contact info in at the bottom of this email.
Once you have declared your athletes you need to pay. Payment instructions are below. We prefer payment via PayPal, however, we will accept a check. Checks need to be received no later than March 26th.
The Top Times Staff wants to wish all our Top Times Teams the best of luck!!
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Payment Process All teams will be required to pay for athletes to participate in the meet. Once again we are offering payment through PayPal. PayPal is PCI DSS compliant for credit card processing. We are trying to discourage payment on the day of the meet to keep registration efficient and timely. Payment on the day of the meet will result in an increase in the fee to $125. From the time you are able to declare athletes until 5pm on March 26th, 2015, you will be able to pay online. If you are confident that your athlete will qualify, we encourage you to pay early. If you are unsure about qualification, you can pay upon posting of the verifications on March 24th. Because our window is so small, we have made it possible to pay using a school credit card or a personal credit card and get a receipt for reimbursement. Please pay using PayPal, if at all possible. If you are unable to pay online you can send a check. Checks need to be made out to Illinois Top Times. Checks must be received by March 26th, 2015 at 5pm. Checks can be sent to Illinois Top Times, c/o Randy Anderson, P.O. Box 638, Clinton, IL 61727. If we don't receive payment by March 26th at 5pm, you must pay on site, and the late fee will apply. Illinois Top Times reserves the right to refuse alternative payment methods if insufficient cause is shown to require such a payment. No refunds will be given from Illinois Top Times.
The payment site will be located at https://pay.illinoistoptimes.com, and this site will go live on March 8th. You will be given a field to choose your school, and you must choose a school so that we know which school has paid when you submit payment. Options will be available so a school can choose to make one payment for both boys and girls teams together or separately. Coaches must not assume that the coach or AD paid for both teams. We will keep a running track record of teams who have paid posted on the payment website so coaches know if their team's participation has been paid for or not. If there are any questions or problems using PayPal, please contact Dan Andrews of Illinois Top Times at [email protected]
As always, we recommend you keep a copy of your receipt and bring it to the meet with you as proof of payment verification. We are trying to streamline this process and appreciate your efforts to be proactive by making sure your athletes are confirmed and the payment is made by the deadline. After the 26th, we will be working onsite and will not be able to take phone calls or receive email. Please prepare, ask questions now.
